|
Posted 30 October 2007
The Society for Radiological Protection (the 'Society')
Email Discussion List
Rules and Guidelines ('Rules')
30 October 2007
Recital:
This is a mailing list and discussion group (the 'List') set up by
the Society for Radiological Protection for use by its members ('Society
Members') and other professionals for discussion of matters related to
radiation protection in the UK. List Members (as defined below) do not
have access to the website features Members, Files, Calendar, Polls, Links,
Database, Chat.
1. Acceptance
By using the List you agree to these Rules as amended from time to
time, with the most current version displayed at http://www.srp-uk.org.
If you do not agree with the Rules after they have been amended, please
un-subscribe as set out in Clause 2.b below.
2. Joining and Leaving
a. Anyone may join the List and become a 'List Member'. To do so, send
a blank message to srp-uk-subscribe@yahoogroups.com
b. To leave the List, send a blank message to srp-uk-unsubscribe@yahoogroups.com
c. Each email will automatically include the note "To unsubscribe, send
a blank message to srp-uk-unsubscribe@yahoogroups.com".
d. If you change your email address in any way you will need to re-join
the List: Unsubscribe using the email address you used to join the List
and resubscribe using your new email address.
3. Receipt of emails
By default you will receive each message as an individual email. To
choose other options you must register (free) at http://groups.yahoo.com/group/srp-uk/
and get a Yahoo! ID and password or, alternatively, you can send the email
commands given below. Options are:
a. "Individual Emails". To restore this setting, send a blank message
to
srp-uk-normal@yahoogroups.com
b. "Daily Digest". Postings are delivered daily, bundled into one email,
the best option if you wish to receive fewer emails. To select, send a
blank email to
srp-uk-digest@yahoogroups.com
c. "Web only / No mail". To stop receiving emails, for example while
you are on holiday, send a blank message to
srp-uk-nomail@yahoogroups.com
4. Postings
a. Only List Members can post to the List. To post a message, send
it to
srp-uk@yahoogroups.com
b. Posted messages are distributed directly to the List.
c. Attachments will be stripped from all messages before distribution
to the list. To let other List Members see a file, invite them to email
you off-list asking for the file. Alternatively, place it on your own web
site or FTP server and provide the address.
d. The Society does not monitor postings except as set out at Clause
8. Any views expressed in the postings are not necessarily endorsed
by the Society.
5. Content of Postings
a. The content of emails must conform to the purpose of the List (see
Recital). Examples of suitable content include but are not limited to:
i. Announcements of meetings, events, new publications, new
radiation protection equipment and radiation protection news.
ii. Discussion of techniques, procedures, materials, equipment, systems,
legislation, standards, rules, guidance notes, records,
publications, training, courses, research, and services.
iii. Requests for information and advice on techniques, procedures,
materials, equipment, systems, legislation, standards, rules, guidance
notes, records, publications, training, courses, research, services.
iv. Job vacancies that have been submitted to the Society's Placement
Service. For details of this service call 01364 644487.
v. Offers of surplus equipment.
b. Avoid sending a message in anger. All messages should be polite, professional
and impersonal. Examples of unsuitable content include but are not limited
to:
i. Automatic replies (for example "out of office").
ii. Repeated announcements.
iii. Virus alerts.
iv. Messages of thanks, which should be sent to the individuals concerned.
v. Material extraneous to the purpose of the list.
vi. Anything illegal, offensive or libellous.
c. Each message should include your name and email address.
d. The subject line should be concise and no longer than 30 characters
and spaces (more might not be displayed).
e. Your message must not copy material that is displayed elsewhere on
the web. Instead, give the web address and an
indication of the content.
f. There are numerous guidelines on writing emails. To find some, go
to a search engine and type in "email etiquette" including the quotes.
Any views expressed in the results of your search are not necessarily endorsed
by the Society.
6. Replies
a. The List must not be used for personal replies.
b. Replies should be short and concise. Do not quote the whole
of the message to which you are replying but delete all of the text apart
from the specific points you are replying to.
c. Long replies and those with attachment must go directly to the individual,
with a short summary to the List.
d. Replies are addressed to the List by default. For personal replies
you must change the address to avoid embarrassing yourself and the Society.
Negligent use of the reply facility may prejudice your List membership.
7. Archive
Only List Members can read the archived messages on the web. To view
the archive of messages you must register and get a Yahoo! ID and password
as set out in Clause 3 above, then go to http://groups.yahoo.com/group/srp-uk
and sign in.
8. Illegal, Offensive Or Libellous Material
a. You must not send illegal, offensive or libellous material to the
List. Messages may be received or viewed in many countries and must not
offend in any.
b. Notices of offensive content must be sent to srp-uk-owner@yahoogroups.com
The Council of the Society, the Society's judicial body, will appoint appropriate
people to administer the List and check for notices of offensive content
The Council of the Society will consider and determine the complaint.
c. If on any working day the monitoring cannot be performed, the administrator
may select the option "Messages Off (no one can access the Message archives;
archiving is suspended)".
d. At the Society's sole discretion it may remove the message complained
of from the web (normally by the first English working day following transmission
of the complaint). The Society reserves the right to terminate List
membership, at its sole discretion, for List Members whose postings cause
too many complaints.
9. Autoresponders
You must not send an automatic reply (for example "out of office")
to a message posted to the List. To prevent this happening, you must set
your delivery options to "No Mail / Web Only" as set out in Clause 3 above
then wait a while for any messages in transit to arrive before you switch
on your autoresponder. Automatic replies may cause a mail loop as follows:
the reply from your system is posted, your system receives your copy of
the posting and sends a second automatic reply in response, and so on.
10. Help
In case of problems not covered by these rules please contact:
srp-uk-owner@yahoogroups.com
giving the email address you used to join the List and details of the
problem.
11. Breach of Rules and Guidelines
The Society may, at its sole option, exclude you from the List if in
its sole opinion you are breaching the rules or putting the reputation
of the Society at risk in any way.
The Council of the Society has approved these rules.
Bryan Smith
Honorary Secretary
The Society for Radiological Protection
76 Portland Place
London W1B 1NT
Registered Charity No. 264337
|
The breakdown of membership by domain of email address is given in the figure. Some 84% of the list members are based in the UK, assuming that the non-national domains (com, net and org) contain the same proportion of UK members as the other domains. Of the UK domains, the academic ac.uk contains the largest number of members, followed by the National Health Service nhs.uk and 'companies' co.uk. An offer by Fred Dawson to arrange the transfer of members of his list Radpro to the SRP list was accepted by SRP Council. Both lists served essentially the same purpose. It is evident that the provision of the list supports the primary function for which SRP is constituted, to promote and advance radiation protection. The list is administered by the authors.